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December 4, 2020

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Office Secretary / PA to CEO at Josmol Consult

2 min read

Josmol Consult is a full-fledged provider of mobile health care services as well as related products such as online prescriptions, dietary & supplementary subscriptions, emergency care, laboratory services, Remote Patient Monitoring etc.

We are recruiting to fill the position below:

Job Title: Office Secretary / PA to CEO

Location: Ikeja, Lagos

Details

CEO requires a highly organized assistant with a strong degree level education and intelligence. The assistant will double as “Office Secretary” with main duties including:

  • Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally.
  • Coordinates meetings and strategic activities.
  • Assisting with documents, plans, paperwork and decision making
  • Invoice administration
  • Writing of emails
  • Administration of company outreach
  • Payroll administration
  • Answering of main office phone and directing calls as appropriate
  • Dealing with and responding to general email enquiries received
  • In general, high level assisting of day to day duties.

You will work closely on a day to day basis with the CEO and in part the COO & CTO where necessary in the delivery of company objectives — these can range from administration, financial, marketing, sales and general emails / contact / phone calls.

Administrative Duties:

  • Scheduling
  • Maintaining stock and ordering supplies
  • Answering emails and sorting post
  • Answering phone calls and transferring them as necessary

Essential Skills & Requirements

  • Candidates should possess a degree qualification
  • Strong experience as a Personal Assistant (preferred)
  • Previous experience as a Personal Assistant to CEO or board directors
  • Highly organized
  • Ability to stay late occasionally
  • Self-sufficient
  • Excellent communication skills
  • Able to multi-task
  • Discretion and trustworthiness
  • Flexibility and adaptability
  • Good oral and written communication skills
  • The ability to be proactive and take the initiative
  • Tact and diplomacy
  • A knowledge of standard software packages and the ability to learn company-specific software if required.
  • Ability to organize own workload and good time management skills
  • Ability to work well under pressure
  • Attention to detail is essential
  • Strong admin background & Experience of working within a similar role is a plus.

Experience:

  • Receptionist/Secretary: 2 years (Preferred)

Application Closing Date

31st December, 2020

How to Apply

Interested and qualified candidates should send their Application Letter to: [email protected] clearly specifying the role being applied for in the email subject.


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