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October 25, 2020

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Expression of Interest (EOI) at Damien Foundation Belgium

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Damien Foundation (DFB), Nigeria Project is a charitable Non-Governmental Medical Organization involved in Leprosy and Tuberculosis Control activities in Nigeria since early 90s. The foundation is very popular with her achievement in pioneering Multi-Drug Resistance Tuberculosis (MDR-TB) treatment in the country. She initiated the MDR –TB treatment in collaboration with University College Hospital (UCH) Ibadan in June 2010 and recorded a high treatment success rate.

In over 25 years of operation in Nigeria, the foundation has impacted lives of several Persons Affected with Leprosy (PALs) through free reconstructive surgeries, free prostheses, mobile clinics, social reintegration and social supports to both PALs and their families

Currently, Damien Foundation Nigeria covers a population of over 56 million across nine States (Oyo, Osun, Lagos, Ogun, Ekiti, Kwara and Ondo states) with technical and financial supports in case detection and management in Tuberculosis and Leprosy. The main character of Damien Foundation is the quality of services, which are delivered in close partnership with the community and the Government.

Damien Foundation (DFB) is a non-profit humanitarian medical organization affiliated with Damien Foundation Belgium (DFB) and is assisting the Federal Government of Nigeria with the National Tuberculosis and Leprosy Control Programme (NTBLCP) in Oyo, Osun, Kwara, Ondo, Ogun, Ekiti and Lagos States. As Sub Recipient (SR) to LSMOH/GMU and IHVN TB project under Global Fund Grant, DFB has been vested with the responsibility of implementing Active TB case finding programme in the aforementioned States.

Damien Foundation Belgium invites candidates to Express their Interest for the Engagement / Pre-qualification of Vendors to Provide Services to Damien Foundation in the next one year.

EXPRESSION OF INTEREST (EOI)

EOI Number: DAMIEN FOUNDATION – EOI/DFB1020

Issuance Date: October 15, 2020

Damien Foundation (DFB is a non-profit humanitarian medical organization affiliated with Damien Foundation Belgium (DFB) and is assisting the Federal Government of Nigeria with the National Tuberculosis and Leprosy Control Programme (NTBLCP) in Oyo, Osun, Kwara, Ondo, Ogun, Ekiti and Lagos States. As Sub Recipient (SR) to LSMOH/GMU and IHVN TB project under Global Fund Grant, DFB has been vested with the responsibility of implementing Active TB case finding programme in the aforementioned States. In view of this, DFB requires vendors to provide the services as detailed under the scope of work below:

Product Specification

LOT 1 – Hotel Services

  • Provide Hotel Accommodation, Hall, Tea Break and Lunch for participants during Trainings and Meetings for the grant on request.
  • Availability of Training Facility Complimentary – Internet, Projector, Air conditioner, etc. for the Hotels

LOT 2 – Catering Services

  • Provide Tea Break and Lunch for participants during Trainings and Meetings for the grant on request.
  • Provision of catering and eating utensils.
  • Timely provision of meals at pre-informed or emergency notification of catering activities.

LOT 3 – Office Stationeries & Consumables

  • To supply stationeries and office consumables for grant activities on request.
  • To Supply Printer inks and cartridges for grant activities on request.

LOT 4 – Automobile Engineers

  • To service and maintain Project Vehicles (Hilux, Sienna, Corolla)
  • To service and maintain Motorbikes (200cc) using MVAA approved spare parts.

LOT 5 – Cleaning Materials and consumables

  • Supply of cleaning materials and consumables for grant activities on request.

LOT 6 – Recharge Cards

  • To supply recharges cards for staff and field workers on monthly basis.
  • Occasionally, vendor may be required to supply cards via transfer (VTU, top-up or other online services). Printout report will be needed.

LOT 7 – Internet Services

  • To provide uninterrupted internet services to DFB for monthly subscription.

LOT 8 – Software Developer

  • To maintain DFB’s Website and E-mail facilities
  • To develop various Apps on request for DFB.
  • To maintain the existing Sputum Transportation Dashboard.

LOT 9 – Office Equipment Maintenance (Computer, Photocopy Machine, Printers, Intercom etc)

  • To carryout routine servicing of Office Equipment
  • To purchase identified Office Equipment Consumables on behalf of DFB.

(please specify your area of specialization in your EOI submission)

LOT 10 – Health – Drugs & Consumables

  • To supply all health-related Consumables for the organisation (Ancillary Drugs, PPE, Hand Sanitizer, Gloves, etc)

LOT 11 – Plumbing

  • To Provide repairs to plumbing issues in the office
  • To purchase plumbing materials on behalf of DFB

LOT 12 – Printers (Lithographers)

  • To print office Documents including literatures
  • To print R&R Tools for Grants

LOT 13 – Electrical

  • To provide routine electrical services and maintenance.
  • To purchase electrical materials on behalf of DFB.

LOT 14 – Insurance

  • To provide insurance service for DFB’s Assets (Property, Plant & Equipment; Motor vehicle & Motor Bikes; Building; Furniture & Fittings)
  • To provide Group Life Assurance for Staff, and other ad-hoc Staff

(Vendors to state different classes of Services readily available in their Organization)

LOT 14 – Air conditioner Repairs

  • To carry out routine services on office air-conditioners
  • To purchase items for repairs and maintenance of office air-conditioner.

LOT 15 – Generators Repairs

  • To carry out routine services on office generators.
  • To purchase items for repairs and maintenance of office generators.

LOT 15 – Laboratory Services

  • To provide laboratory investigation services
  • To provide Audiometry services
  • To provide Chest X-Ray Services

Technical Requirements

  • Evidence of registration with Corporate Affair Commission (CAC).
  • Company’s Profile
  • Evidence of Company’s Tax Clearance/Payment of Tax
  • Statement of Confirmation of company’s financial credibility. (Confirm this with a reference letter). Please note that payment may be made on completion of services, hence vendors must be financially healthy.
  • Verifiable evidence of similar experience (minimum of three) with NGO
  • Certificate/Letter of Representation from a foreign company in case of Third Party Transaction with Foreign Companies.

Lagos

Damien Foundation (DFB)

No. 1 Oluyomi Oshikoya off Agboola Ajumobi Crescent,

Magodo Phase II

Lagos State – Nigeria

Oyo, Ogun, Osun, & Kwara

Ondo & Ekiti

Damien Foundation (DFB)

1, Oba Momoh Lane, close to EFCC Office, Iyaganku Quarters, Ibadan, Oyo State – Nigeria

Sam Olukayode Street, Opposite WHO Office, Alagbaka, Akure, Ondo State – Nigeria. (with DFB Logo)

Delivery Location for the Products:

The location delivery of products / services will be dependent on the venue for the activities within the coverage areas of the grant as indicated in the background above.

Currencies:

Prices shall be stated in Naira (N).

Language:

The Expression of Interest, as well as all correspondence and documents therein, shall be in English.

Due Date and Time for Submission of Expression of Interest

  • EOI documents must be received by DFB no later than the due date and time as shown above and should be duly recorded in the EOI submission register.
  • Any EOI received by DFB after the due date and time for submission will be rejected.

Evaluation of EOI:

EOI will be evaluated based on the following criteria:

  • Overall responsiveness of the EOI
  • Conformation to product/Service specifications
  • Vendor’s Specialty in product/services
  • Financial Credibility
  • Positive feedback on reference check

Confidentiality:

Information submitted in response to this EOI will be held in confidence.

Closing Date of Submission of Expression of Interest
Due Date and Time for Submission of EOI:
November 16th, 2020, 5:00pm GMT

Submission of Expression of Interest

All required documents must be submitted by hand to the below address AND via email to: [email protected] on or before the due date and time or to:
Oba Momoh Lane, Close to EFCC Office,
Iyaganku Quarters,
Ibadan,
Oyo State – Nigeria

Note

  • The EOI documents (1 original and 1 copy) should be sealed and marked as detailed above
  • Interested vendors having any questions relating to this EOI should contact the following email below no later than Seven (7) business days prior to the due date and time of submissions of interest. NOTE: No telephone conversation will be entertained for any enquiry. Email: [email protected] DFB will respond to questions it receives prior to the due date for the submission of the EOI.
  • Late EOI will note be considered or accepted.
  • CAVEAT: Note the DFB is exempted from VAT and TAX LIABILITY in all its grants transactions with third parties, hence vendors should bear in mind that at any time request is made by DFB, VAT should not be included. However, 5% Withholding will be deducted and remitted to relevant Government Agencies on any contract awarded.

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